Small Grants

These grants enable members of the Society to pursue small-scale research projects that require limited funding for part-time research assistance and/or other expenses incurred in the running of one or more empirical studies.  The EPS expects any research assistants employed on the project to be paid at a reasonable rate.

Preference will be given to first time applicants, those at an early stage of career and/or without current grant funding. Preference will be given to high quality projects that include participation of undergraduate or postgraduate students on an ad-hoc basis. Awards will not be granted for work that is a central part of an already-funded project or PhD. The award covers a period of one year, and is for a fixed amount of £3,500. Any additional expenses must be borne by the host institution. The Society will, on receipt of an invoice at the end of the period of the bursary, reimburse the institution for the award. The EPS does not make awards on a full economic costing basis, and overheads, indirect costs, estate costs, and other directly allocated costs will not be met by the EPS.

Full terms and conditions can be found below.

The completed documents should be sent to the Honorary Secretary by email* (preferred) at expsychsoc@kent.ac.uk, or by post.

* If emailing, applicants must prepare and submit a single PDF of the aggregated, signed application material. In this case it is the applicant’s responsibility to ensure that all material is compiled and formatted appropriately. It is the applicant’s responsibility to ensure that all material is compiled and formatted appropriately. In either case material must be received in the office by the stated deadline. Please do not send a hard copy through the post if you have already emailed your submission.

Hard copies can be sent to the Hon. Secretary:

Prof Heather Ferguson
EPS Hon Secretary
School of Psychology
Keynes College, University of Kent
Canterbury
CT2 7NP

There are 4 submission deadlines per year – 1 March, 1 June, 1 September and 1 December. The proposals will be circulated to committee members with the Agenda for the next Committee Meeting. Retrospective applications will not be considered.

Applications should consist of the following (further details on application form):

  • A completed application form (Small Grant application form).
  • A research proposal with a clear indication of benefit to Member (max. 1000 words).
  • A one page curriculum vitae to include any external grant support (current and within the last 3 years).
  • A letter from the Head of the hosting department indicating the department’s willingness to host the grant and abide by the Society’s terms and conditions (Small Grant scheme instructions).

Small Grants will be allocated by the EPS Committee. Applicants who are awarded a Small Grant in one year cannot apply in the following year. Applicants who have been awarded an undergraduate bursary cannot apply for a Small Grant in the same year, or the following year.

Guidance

  • We would like to advise members that in preparing a budget for a small grant, they are aware that the committee will often decline applications if they involve unpaid research assistance that is integral to the project. The EPS believes that grant activities must be properly paid for. We normally expect research work to be costed at a rate at least at, if not in excess of the minimum wage / National Living Wage equivalent (whilst recognising local conditions and circumstances within institutions). Analysis of successful awards in recent years indicates a mean / median payment rate of approximately £15 per hour. Some grants of course require specific technical / academic expertise and may justify a higher rate of pay, though this inevitably affects the overall budget limits.
  • The EPS is also keen to make clear that research participants should be also compensated at an appropriate rate, again recognising that institutional policies vary in this respect. Members are invited to make this clear in their application.
  • We also remind applicants that small grants applications should not be used to support postgraduate research projects.
  • The EPS is happy to consider proposals that will be pre-registered if the grant is funded, but this is not a requirement. Applicants are welcome to document any relevant open science practices.
  • The EPS is keen to ensure that applicants have fully considered the adequacy of statistical power when planning experiments, however we acknowledge that in some cases the difficulty of data collection or aim of the project (i.e. method development or exploratory) may mean that full power is not appropriate. Applicants should make this clear in their applications.

For successful applications

Within two months of the first anniversary of notification of the award, the award holder will be required to submit to the Hon. Secretary:

  • A short report (max 1000 words).
  • A completed Final Report form confirming that any payments incurred during the period of the grant have been made, and that all local ethics procedures were followed.
  • An invoice* should accompany the Final Report, on which basis the EPS will reimburse the host institution. The EPS does not regard grant activity and grant reports as supplies or deliverables for specific items, and therefore does not expect to pay VAT on grant invoices.

* Where the invoice is for less than 75% of the total award, the EPS will reimburse the money spent at that point. An updated report (or brief summary of the initial report has already been sent) should then be forwarded to claim the remaining funds, which should be spent within a year of the initial report date. Flexibility on deadlines can be arranged under special circumstances (e.g. parental leave, illness) by contacting the Hon Sec.

The invoice should include full details of the award holder (please note that invoices should not be sent to the EPS separate to the final report).  The Report must include details of actual expenditure, and the accompanying invoice should be for that value if less than 75%, or the full amount of the award (£3,500) . Where actual expenditure was less than the full value of the award, but over 75% the EPS will nonetheless reimburse the full value on the understanding that the additional monies will continue to be used in support of the award holder’s research activities. The report should include an abstract of the research and mention any publications planned on the basis of the research activities associated with the award. The Society’s assistance should be acknowledged in any such publications. Further details of the headings to use are in the Final Report form (Small Grant final report form).

Funding and donations

Members of the Society may donate money to the Small Grants Fund in the assurance that it will not be used for other society purposes. The EPS Committee wishes to encourage members and/or institutions to consider this possibility seriously.