Submit an abstract

Submission Guidelines

Abstracts should include a statement of the results of experimental work that has been completed prior to abstract submission, rather than vague generalities describing work in progress. It is expected that presentations incorporate results from some unpublished work.

Members are requested to submit abstracts with:

  1. A title
  2. Name(s) of authors, and, if none of the authors is an EPS member, the name of your EPS sponsor
  3. Full postal address of the submitting author
  4. First author’s email address
  5. 5. An abstract of no more than 200 words. Abstracts should include a statement of the results of experimental work that has been completed prior to abstract submission, rather than vague generalities describing work in progress. It is expected that presentations incorporate results from some unpublished work. When an abstract includes references to other work, these should be given in full at the end.

Submissions for papers or posters will be considered until the programme for a meeting is full.

Please note that the EPS has now adopted an OPT-IN system for printed materials, and thus will no longer send out paper copies of Meeting programmes by default. The full programme will be made accessible online prior to each Meeting, and a larger number of printed copies of programmes will be available for attendees to pick up at Meeting sites. If hard copies are required, would members please update their preferences at https://eps.ac.uk/opt-in-for-paper-programmes-handbooks/ or contact the EPS Administrator with details.

Papers by guests may be submitted, with either sponsorship by a member of the society or if the member is a co-author. In this case, the sponsoring member will be confirming that the non-member can deliver a high-level presentation, and thus should check that the abstract conforms to the conventions set out below before submitting it. The member should undertake to be present when the paper is delivered, or contact the EPS Administrator to organise a replacement sponsor.

Oral Presentations

It is important that speakers being introduced to the Society should be rehearsed in the home Department, both to ensure clarity of presentation and strict adherence to time limits. We allow twenty minutes for the presentation and ten minutes for questions.

Care should be taken in the preparation of slides and overheads. A good rule of thumb is that text in slides should be a minimum of 20 point size. The axes of graphs should always be labelled. As a courtesy to members of the society who are colour blind, figures should be prepared with discriminable black-and-white symbols and line-patterns, or without using red and green colours on the same graph. Photocopying of ordinary, typed material is most unlikely to be acceptable.

Data projectors for showing PowerPoint presentations will be provided at meetings.

Poster Presentations

Posters will normally be maximum size A0 portrait, but please check the Meeting Programme for relevant instructions.

Poster presentations will be held in conjunction with the drinks reception which will be advertised in the relevant meeting programme.

Portals for oral and poster submissions are now closed.

Submissions are considered on a first come, first served basis.