The purpose of the fund is to finance travel that supports the applicant’s work falling within the domain of EPS interests as defined by the content of the Society’s journal. Preference will be given to attendance at meetings of the Experimental Psychology Society.
Grants to attend non-EPS conferences are normally given only to those making a presentation, and are available only after the applicant has presented at an EPS meeting. An EPS meeting is considered to be one of the three scientific meetings of the Society each year, presentations at EPS supported Research Workshops do not count toward this requirement. Only one application can be made to attend a non-EPS conference; once applicants have received a Grindley grant to attend a non-EPS conference they are no longer eligible to apply for future non-EPS conferences. There are no restrictions on the number of applications to attend EPS meetings, and no presentation requirements. Grants are strictly limited to £500 per application.
To apply for an EPS Grindley Grant, you must be an EPS postgraduate member or a retired EPS member.
A condition of the award is that travel must originate from, or be destined to, the UK and it is understood that travel will be to/from the applicant’s normal residential address whilst attending or working at the institution where they have their primary affiliation. Where this is not the case, prior approval must be sought from the EPS administrator.
You are allowed to claim for:
- The cost of travel to and from the conference from your home institution (for the duration of the conference, unless pre-agreed with the EPS Administrator) by the cheapest reasonable means, which as a rule does not include taxis. Where you are travelling more than one day outside the conference dates, or including stopovers on your journey you will need to provide additional evidence that the cost is no greater than the direct route/conference dates would be.
- Accommodation at a maximum rate of £60 per day for non-EPS meetings and the January EPS (which may be varied only in exceptional circumstances). For April and July EPS meetings the maximum amount will be limited to cover the cost of the local accommodation provided, when such accommodation is available. When local accommodation has not been provided by meeting organisers, the maximum rate of £60 per day will apply. Accommodation reimbursement is limited to cover the period of the meeting (i.e. it is reasonable to assume 2 nights’ accommodation for a 3-day meeting and 3 night’s accommodation for a 4-day meeting, unless pre-agreed with the EPS Administrator).
If you are sharing any accommodation or travel arrangements, an email must be sent to the EPS Administrator with all the applicants involved Cc’d into the message. Sharing needs to be pre-agreed with the EPS Administrator.
The fund cannot pay for registration fees or for expenses also reimbursed from another source. The EPS assumes that the recipient of the Grindley Grant will have in place their own travel insurance to cover the costs of any unforeseen alterations to their travel arrangements.
Grindley Grants are awarded to individuals. Reimbursements are made to the individual applicant, and it is not possible to reimburse institutions or third parties. Applicants should not use Grindley Grants as a method of recovering all or part of expenditure already incurred or underwritten by institutions. Applicants may apply for a Grindley Grant to cover one part of a larger expense, for which other funders cover other elements. However, where other sources of funding are available, the reimbursement claim must relate only to the part of expenditure originally applied for in the Grindley Grant application.
The EPS will not be liable to reimburse travel and accommodation if you do not attend an in-person meeting after being awarded a Grindley Grant. You are advised to get travel insurance prior to booking to cover any costs which may arise if you are unable to attend. You may be able to obtain such cover through your institution’s travel insurance.
If the meeting is cancelled after the award has been made, we will refund any costs that are within the scope of the original award, and that cannot be recouped by other means such as your travel insurance or travel / accommodation refund.
The completed form should be emailed to firstname.lastname@example.org as a single PDF file of the aggregated signed application material. Please use the following subject title: ‘Grindley Grant Application – [Your Name]’.
Alternatively, you can send in a hard copy to the address below. Please do not send a hard copy through the post if you have already emailed your submission.
Sam Hurn, EPS Administrator
School of Psychology
Keynes College, University of Kent
Availability of finance from other sources should be mentioned. Application forms should reach the EPS Administrator not less than 4 weeks before the date of a non-EPS conference, or 2 weeks before an EPS meeting, in order to allow time for handling and any correspondence. Retrospective applications cannot be considered.
Claims for reimbursement should be sent as a single PDF file of the aggregated documents and receipts. Please use the following subject title: ‘Grindley Grant Expenses – [Your Name]’.
Alternatively, please send in hard copy with original receipts to the EPS Administrator at the above address within two months of the meeting using the downloadable Travel and Accommodation Expenses Form.
Grindley Grant reimbursement can only be made after the meeting in question has taken place.
Please note: no receipts – no reimbursement.