The purpose of the fund is to finance travel that supports the applicant’s work falling within the domain of EPS interests as defined by the content of the Society’s journal. Preference will be given to attendance at meetings of the Experimental Psychology Society.
Grants to attend non-EPS conferences are awarded only to those making a presentation and are available only after the applicant has presented at an EPS meeting.
An EPS meeting is considered to be one of the three scientific meetings of the Society each year, presentations at EPS supported Research Workshops do not count toward this requirement. Only one application can be made to attend a non-EPS conference; once applicants have received a Grindley grant to attend a non-EPS conference they are no longer eligible to apply for future non-EPS conferences. Applicants can apply for a maximum of two Grindley Grants per calendar year (including EPS meetings and EPS supported Research Workshops), one application in order to present and one with no presentation requirements. Grants are strictly limited to a maximum of £500 per application.
Given the number of postgraduate members of the Society, the EPS will cap the number of awards and reserves the right to pause or close this scheme at any time.
To apply for an EPS Grindley Grant, you must be an EPS postgraduate member or a retired EPS member. In addition, recipients of an Undergraduate / New Graduate Research Bursary are eligible to apply for a Grindley grant to present the work resulting from their research project at an EPS meeting within one year of the bursary.
A condition of the award is that travel must originate from, or be destined to, the UK and it is understood that travel will be to / from the applicant’s normal residential address whilst attending or working at the institution where they have their primary affiliation. Where this is not the case, prior approval must be sought from the EPS administrator.
You are allowed to claim for:
- The cost of travel to and from the conference from your home institution (for the duration of the conference, unless pre-agreed with the EPS Administrator) by the cheapest reasonable means, which as a rule does not include taxis. Where you are travelling more than one day outside the conference dates, or including stopovers on your journey, you will need to provide additional evidence that the cost is no greater than the direct route/conference dates would be. Travelling by car can be approved if you provide additional evidence that the cost is no greater than public transport. Mileage can be reimbursed based on a rate of 45p per mile, with the total reimbursed based upon fuel receipts provided in the expense form.
- Accommodation at a maximum rate of £100 per day for all EPS and non-EPS meetings. When local accommodation has not been provided by meeting organisers, the maximum rate of £100 per day will apply. For EPS Scientific Meetings, claims can be made for 2 nights’ accommodation for a 3-day meeting. Special arrangements for an extra night need to be pre-agreed, prior to application, by emailing the EPS Administrator with reasons for the request. Should you book accommodation over the £100 limit per night, the difference will need to be paid for by another funding source or personally.
If you are sharing any accommodation or travel arrangements, an email must be sent to the EPS Administrator with all the applicants involved Cc’d into the message. Sharing needs to be pre-agreed with the EPS Administrator.
The fund cannot pay for registration fees or for expenses also reimbursed from another source. The EPS assumes that the recipient of the Grindley Grant will have in place their own travel insurance to cover the costs of any unforeseen alterations to their travel arrangements.
Grindley Grants are awarded to individuals. Reimbursements are made to the individual applicant, and it is not possible to reimburse institutions or third parties. Applicants should not use Grindley Grants as a method of recovering all or part of expenditure already incurred or underwritten by institutions. Applicants may apply for a Grindley Grant to cover one part of a larger expense, for which other funders cover other elements. However, where other sources of funding are available, the reimbursement claim must relate only to the part of expenditure originally applied for in the Grindley Grant application.
The EPS will not be liable to reimburse travel and accommodation if you do not attend an in-person meeting after being awarded a Grindley Grant. You are advised to get travel insurance prior to booking to cover any costs which may arise if you are unable to attend. You may be able to obtain such cover through your institution’s travel insurance.
If the meeting is cancelled after the award has been made, we will refund any costs that are within the scope of the original award, and that cannot be recouped by other means such as your travel insurance or travel / accommodation refund.
No travel or accommodation should be booked until after you have received confirmation of your Grindley Grant. Please note that receipts are required for reimbursement. These should include VAT where applicable, VAT receipts may need to be requested following booking.
Applications for Grindley Grants may be made at any time by completing the application form below.
Grindley Grant Application Form (PDF)
Grindley Grant Application Form (Word)
The completed form should be emailed to expsychsoc@kent.ac.uk as a single PDF file of the aggregated signed application material. Please use the following subject title: ‘Grindley Grant Application – [Your Name]’.
Availability of finance from other sources should be mentioned. Application forms should reach the EPS Administrator not less than 4 weeks before the date of a non-EPS conference, or 2 weeks before an EPS meeting. Retrospective applications cannot be considered.
Claims for reimbursement should be sent within two months of the meeting using the travel and accommodation expenses form below.
Travel and Accommodation Expenses Form (PDF)
Travel and Accommodation Expenses Form (Word)
The form and receipts should be sent as a single PDF file of the aggregated documents and receipts. Please use the following subject title: ‘Grindley Grant Expenses – [Your Name]’. Alternatively, please send in hard copy with original receipts to the EPS Administrator at the above address.
Grindley Grant reimbursement can only be made after the meeting in question has taken place.
Please note: no receipts – no reimbursement.
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